Malton and Norton RUFC

Parents, Guardians & Family members

Although it’s brilliant to see so much rugby action and team photos which involve age grade players representing Malton & Norton all over Yorkshire, some parents may not have given us or the RFU legal consent for photo’s involving their child or children to be used to help promote the club’s growing presence on and off the pitch.

            This season we’ve had an influx of new players throughout the age groups, new players often means new families are experiencing the club environment and Rugby Union in general so we’re asking you all to refresh yourself with our adopted policy.  

**** We don’t wish you to stop posting images involving your loved one’s but please do respect the wishes of other parents and children. With consent to share on social media, we will****

If you are posting to social media please ensure images are kept to closed groups, in the event the club wishes to use images for promotional purposes relevant images may be taken or requested (including squad photos.)

Team managers have all Photo consent details as its part of the player affiliation procedure at the beginning of every season now, if you’re unsure please ask them in turn they’ll probably ask me or Clare.

The Club adopted and will follow the best practice guidance provided by the RFU/RFUW for the use of photographic images set out in ‘The Welfare of Young People in Rugby Union Guidance’ in 2018 we are currently looking for an updated.

Below is the key points from ‘The Welfare of Young People in Rugby Union Guidance’

1. Ensure parents/guardian/young person have granted their consent for the taking and publication of photographic images and have signed and returned the Parent/Guardian and Young Person permission form. This will be incorporated into the Club’s annual registration form and will include consent for publication on Social Media
2. Sharing of photographic images and video footage on Social Media will only be via a closed group page for Parents/Guardians only.
3. Where the young person is subject of a court order the young person’s parent/guardian must inform the Club Safeguarding Officer to seek guidance.
4. Coaches and Team managers will share the information on which children may be photographed or have recorded images taken and manage accordingly.
5. From time to time photographic images and recorded images may be used for promotional purposes and celebration of the activities of rugby on the Club website or during training sessions. The Club CEF September 2018 will take all steps to ensure these images are used solely for the purposes they are intended. If at any time the parent/guardian or the young person wishes to withdraw consent to the use of such images, the Club Safeguarding Officer shall be informed.
6. The use of picture mobile phones/digital cameras/camcorders will be prohibited in the changing areas. A ‘Dressing Room Policy’ is on display in all player changing areas.
7. The Club will operate a ‘By Consent Only’ rule for the taking of photographic images or recording of images of young people by visiting clubs. Visiting Team Coaches or Team Managers will need to liaise with home Club Coaches or Team Managers.
8. The Club will operate a ‘By Consent Only’ rule for the taking of photographic images or recording of images of young people by commercial photography companies. Anyone taking photographs or recording should make themselves known to the event organisers/persons in charge and be able to identify themselves if requested during the course of the event. All commercial/media photographers will be asked to complete and sign an ‘Event Registration’ form. Forms available from Minis/Junior Chairman or Club Safeguarding Officer.
9. All concerns regarding inappropriate or intrusive photography shall be reported in confidence to the Club Safeguarding Officer.
10. Everybody has a ‘duty of care’ to protect and safeguard young people. Club Officials, Coaches, Team Managers, First Aid Volunteers, Parents will be encouraged to approach any suspicious/unknown adults taking photographic images and ask to refrain from doing so. Anyone taking photographs or recording at any rugby event must have a valid reason for doing so and seek the permission of the organisers/persons in charge.
11. Information received will be treated in strictest confidence and shared on a ‘need to know basis’ only following data protection and safeguarding children and young people legislation.

PP Age Grade Committee

Feathers